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Best AI Project Management Tools

The best AI project management tools ranked on analyst placements, expert reviews and user ratings, with how each one meters AI usage, plus AI task managers, AI workflow builders, the research on AI in project management and the security incidents buyers should know about.

Updated 15 October 2026

Quick answer: The best AI project management tool for most teams is monday.com, because it is a Leader in both of Gartner’s 2025 work-management Magic Quadrants, is TechRepublic’s top-ranked AI project management tool, has the highest G2 rating of the ranked tools (4.7 from 17,267 reviews), and includes a monthly allowance of AI credits on every paid plan from $9 per seat a month billed annually. For cross-functional teams that want AI agents under tight admin control, Asana is the better choice, because it is a Leader in both the 2025 Gartner Magic Quadrant and the Q2 2025 Forrester Wave for collaborative work management and is Zapier’s pick for AI recommendations. For one workspace that replaces docs, tasks and chat, ClickUp is the pick, and for software teams, Jira with Atlassian Rovo includes AI credits on every paid plan. AI is now metered separately in almost every project management tool, through credits, request caps or paid add-ons, so the seat price is not the full cost of the AI.

This page ranks AI project management tools: software that teams use to plan and track human work, such as projects, tasks, timelines, owners and status, with AI built in to summarise, plan, prioritise and act. Three live pages sit next to it, and each does a different job:

• Best AI automation tools ranks platforms such as Zapier, Make and n8n that execute fixed workflows between systems. Those platforms move data; the tools on this page organise people’s work. That page also carries the full comparison of how automation platforms meter runs and AI, which this page does not repeat.
• Best AI agents ranks autonomous agents that decide their own steps across any task. The agents built into project tools, such as Asana AI Teammates and monday.com agents, are covered here because they work inside the project tool.
• Best AI for meetings and best AI note-taking apps rank meeting assistants and note apps. Several project tools now take meeting notes too, but the specialist tools are ranked there.

Which one should you pick?

How AI is sold in project management tools

Two things decide what a buyer is paying for when they choose an AI project management tool: how the AI is metered, and what its agents can do.

AI is metered separately from the seat. Almost every major vendor gives each plan an allowance of AI credits or requests and charges for more:

• monday.com lists 1,000 AI credits a month on Basic, 2,000 on Standard and 3,000 on Pro, and its AI credits help article says an agent run costs roughly 10 to more than 250 credits.
• Asana includes 5 AI Teammate requests per user a month, up to 50 per account on Starter and 250 on Advanced, and sells extra AI requests at $0.50 each in prepaid packs or $0.60 each pay-as-you-go.
• Atlassian gives Jira Standard 25, Premium 70 and Enterprise 150 Rovo credits per user a month, pooled across the organisation, and bills overage at $0.01 per credit from 3 December 2026, with overage switched on by default.
• Notion charges $10 per 1,000 credits for Custom Agents on Business and Enterprise plans.
• ClickUp sells its Brain AI add-on at $9 per user a month and Everything AI at $28 per user a month.

Every major vendor sells agents. These are AI agents that take actions inside the project tool rather than only answering questions:

How we ranked AI project management tools

A tool is ranked only when there is more than one independent assessment of it from more than one kind of source, following the method on how we rank. For AI project management tools, the evidence available is:

• Analyst evaluations. The Gartner Magic Quadrant for Collaborative Work Management, published on 28 October 2025, named Airtable, Asana, Atlassian, ClickUp, monday.com, Smartsheet and Wrike as Leaders, according to a summary of the report’s Leaders. The Forrester Wave for Collaborative Work Management Tools, Q2 2025 evaluated 11 vendors: Adobe, Airtable, Asana, Atlassian, ClickUp, monday.com, Quickbase, ServiceNow, Smartsheet, Wrike and Zoho.
• Expert reviews. Zapier’s review of AI project management tools, based on about a month of hands-on testing; TechRepublic’s ranking of AI project management tools; and Forbes Advisor’s ranking of project management software.
• User ratings with volume. Star ratings and review counts from G2 and Capterra.
• Security research. Published disclosures from independent researchers on how each vendor’s AI handles untrusted content.

Five limits shape this ranking:

1. Analysts evaluate the platform, not only its AI. A Gartner or Forrester Leader placement covers the whole work-management product. Forrester’s own write-up of its Wave says the value of AI in these tools “depends on the quality of the underlying data”.
2. Only one expert source tests the AI hands-on. Zapier’s review is the only one of the three expert sources built on hands-on testing of the AI features side by side.
3. Two of the three expert sources earn affiliate revenue. TechRepublic’s page carries “Featured Partners” placements and affiliate links, and Forbes Advisor carries an affiliate disclosure. Zapier lists its own automation product in its review, so we use its verdicts on the other tools only.
4. User ratings cover the whole product. A G2 or Capterra rating for Jira or Smartsheet reflects years of use of the core product, most of it before the AI features existed.
5. The published benchmarks come from vendors. The “controlled tests” of AI project management features from Sprintrr and Stellary, were each published by a vendor that ranked its own product, so neither counted towards a ranking.

Vendors’ own claims, such as user counts, case studies and time-saved figures, appear on this page labelled as claims and did not count towards a ranking.

Best AI project management tools ranked

CWM is Gartner’s Collaborative Work Management Magic Quadrant (28 October 2025). APMR is Gartner’s Adaptive Project Management and Reporting Magic Quadrant (17 September 2025). Review counts are in brackets.

The best AI project management tools, reviewed

1. monday.com: best AI project management tool for most teams

monday.com is the best AI project management tool for most teams, because it has the strongest combination of analyst standing, expert verdicts and user ratings of the ranked tools, and it includes AI credits on every paid plan.

What it does. monday.com is a work-management platform built on configurable boards, with timelines, Gantt charts, dashboards and automations. Its AI layer includes Sidekick, an assistant that works across your boards; AI blocks that summarise, categorise and extract data inside a board; an AI notetaker; and agents that run multi-step tasks. monday.com unveiled its magic, vibe and Sidekick AI features on 10 July 2025, launched a no-code agent builder on 17 September 2025, and opened the platform to outside AI agents through MCP on 11 March 2026.

The independent evidence.

• Gartner named monday.com a Leader in the 2025 Magic Quadrant for Collaborative Work Management, which monday.com says is its third consecutive year, and a Leader in the September 2025 Magic Quadrant for Adaptive Project Management and Reporting, which monday.com says is its fourth consecutive year.
• TechRepublic ranks monday.com first among AI project management tools, as the best tool for configurable AI workflows.
• Forbes Advisor scores monday.com 4.3 in its project management software ranking.
• monday.com is rated 4.7 from 17,267 reviews on G2, the highest G2 rating of the ranked tools, and 4.6 from 6,123 reviews on Capterra.

Pricing. monday.com’s work management pricing is $9 per seat a month on Basic, $12 on Standard and $19 on Pro, all billed annually with a 3-seat minimum; the Free plan covers 2 seats and 3 boards. AI credits are 1,000 a month on Basic, 2,000 on Standard and 3,000 on Pro, and the Free plan includes none. Agents are limited on Basic and included on Standard and Pro, and the AI workflow builder is on Pro only. monday.com’s AI credits help article gives typical costs of 10 to more than 250 credits per agent run, 10 to more than 150 credits per Sidekick message, 120 credits per hour of meeting notes and 8 credits per AI block action. monday.com does not publish a price for buying extra credits on its pricing page.

Limitations. TechRepublic notes that the strongest AI features are gated to higher plans, and Forbes Advisor reports that 62% of the user sentiment it analysed about monday.com’s pricing was negative. At the top of monday.com’s own range, more than 250 credits per agent run, a Basic plan’s 1,000 monthly credits cover fewer than four runs.

Best for: teams of three or more that want one configurable tool for projects, with AI included in the subscription. Not for: individuals, because of the 3-seat minimum.

2. Asana: best for AI agents under admin control

Asana is the best AI project management tool for cross-functional teams that want AI agents with admin controls, because it is a Leader in both the 2025 Gartner Magic Quadrant and the Q2 2025 Forrester Wave for collaborative work management, and Zapier’s hands-on review picks it for AI recommendations.

What it does. Asana organises work as tasks, projects, portfolios and goals. Its AI comes in two layers. AI Studio, launched in early access on 22 October 2024, is a no-code builder that adds AI steps to Asana workflows, such as routing requests or drafting updates. AI Teammates are agents that take assignments inside Asana like a colleague; Asana announced them in preview on 25 September 2025 and described them as available in its Spring 2026 release on 20 May 2026. Asana’s pricing page now lists AI Studio and AI Teammates on every paid plan.

The independent evidence.

• Gartner named Asana a Leader in the 2025 Magic Quadrant for Collaborative Work Management.
• Forrester named Asana a Leader in The Forrester Wave for Collaborative Work Management Tools, Q2 2025.
• Zapier picks Asana for AI productivity recommendations, after a month of hands-on testing.
• TechRepublic scores Asana 4.46 and names it the best tool for admin-controlled AI.
• Asana is rated 4.4 from 14,030 reviews on G2 and 4.5 from 13,757 reviews on Capterra.

Pricing. Asana’s pricing page lists Starter at $10.99 per user a month billed annually or $13.49 billed monthly, and Advanced at $24.99 billed annually or $30.49 billed monthly; Enterprise is quote-only. The free Personal plan has no AI features. AI Teammate requests are capped at 5 per user a month, up to 50 per account on Starter and 250 on Advanced, and extra AI requests cost $0.50 each in prepaid packs or $0.60 each pay-as-you-go. Asana’s pricing table also lists monthly AI Studio credit allowances of 50,000 to 200,000 per billing account.

Limitations. TechRepublic notes that in HIPAA-enabled Asana accounts, AI Studio cannot reach the public web. Asana’s MCP server, which connects outside AI assistants to Asana data, exposed some customers’ data to other organisations for about a month in 2025 (see security).

Best for: marketing, operations and cross-functional teams that want AI agents working inside approved workflows. Not for: anyone who wants AI on a free plan.

3. ClickUp: best all-in-one workspace with AI

ClickUp is the best AI project management tool for teams that want one workspace for tasks, docs, chat and whiteboards, because it has the widest feature set of the ranked tools and the strongest recommendation from a general project management review.

What it does. ClickUp combines tasks, docs, chat, whiteboards, goals and time tracking. Its AI, ClickUp Brain, answers questions about work across the workspace, writes and summarises, and runs Super Agents that take actions; ClickUp’s changelog describes Super Agents as available to everyone. ClickUp bought Qatalog, an AI enterprise-search company, in November 2025, and Codegen, an AI coding-agent company whose founder became ClickUp’s head of AI, in December 2025.

The independent evidence.

• Gartner named ClickUp a Leader in the 2025 Magic Quadrant for Collaborative Work Management, and Forrester evaluated it in its Q2 2025 Wave.
• Forbes Advisor ranks ClickUp first in its project management software ranking, with a score of 4.6.
• Zapier picks ClickUp for asking questions about your projects.
• TechRepublic scores ClickUp 4.48 for context-aware automation.
• ClickUp is rated 4.6 from 14,934 reviews on G2, 4.6 from 4,639 reviews on Capterra and 4.2 from 709 reviews on Trustpilot.

Pricing. ClickUp’s pricing is in transition. Its pricing page shows the older plans, Unlimited at $7 per user a month billed yearly or $10 monthly and Business at $12 billed yearly or $19 monthly, alongside a newer structure of Core at $9, Business at $17 and Max at $100 per user a month billed yearly. The newer plans include pooled AI credits of 1,000 per user a month on Core, 1,500 on Business, 3,000 on Enterprise and 10,000 on Max. On the older plans, AI comes from the Brain AI add-on at $9 per user a month, with 1,500 AI Super Credits, or Everything AI at $28, with 5,000. Extra credits cost $10 per 10,000 on both structures, and the Free Forever plan includes 500 AI credits per workspace as a trial.

Limitations. TechRepublic notes that “ClickUp Brain only sees what’s happening inside the platform”, and Forbes Advisor notes that Brain is a paid add-on. On Trustpilot, 22% of ClickUp’s reviews are one-star, and one reviewer reports being billed per user for AI credits that were never delivered. A February 2026 post on ClickUp’s own feedback board reports Brain failing simple conditional updates and a bulk update damaging data; it is a single report with three votes.

Best for: teams consolidating several tools into one. Not for: teams that want predictable AI pricing while ClickUp’s plans are in transition.

4. Wrike: best for AI risk prediction

Wrike is the best AI project management tool for spotting project risk early, because both AI-specific expert reviews single out its risk prediction.

What it does. Wrike is a work-management platform for larger teams and project offices, with request forms, cross-project dashboards and resource management. Its AI predicts which projects are at risk of missing deadlines, and Wrike launched AI agents on 5 February 2026: a Risk Status Reporter, triage and intake agents, and an Agent Builder for custom agents, on Business, Pinnacle and Apex plans.

The independent evidence.

• Gartner named Wrike a Leader in the 2025 Magic Quadrant for Collaborative Work Management (Wrike newsroom), and Forrester evaluated it in its Q2 2025 Wave.
• Zapier picks Wrike for predicting project risks, and says summaries are less useful than “risk predictions, workflow optimization, or smart recommendations”.
• TechRepublic scores Wrike 4.31 and names it the best tool for AI risk prediction.
• Wrike is rated 4.2 from 4,539 reviews on G2 and 4.4 from 3,044 reviews on Capterra.

Pricing. Wrike’s pricing page lists Team at $10 per user a month for 2 to 15 users with “AI Essentials”, and Business at $25 per user a month for 5 to 200 users with an “AI Elite starter pack”, both billed annually. Pinnacle and Apex are quote-only and carry three and ten times Business’s AI actions. Wrike does not publish how many AI actions any plan includes.

Limitations. TechRepublic reports that Wrike’s risk prediction stops working on projects that run longer than about a year and a half. The agents are not on the Team plan.

Best for: project management offices and agencies running many parallel projects with deadlines. Not for: small teams on the Team plan who want agents.

5. Notion: best for teams whose projects live in docs

Notion is the best AI project management tool for teams whose plans, specs and wikis already live in Notion, because its AI works across documents and project databases in one place and it has strong user ratings.

What it does. Notion combines pages, databases and wikis, and teams build project trackers from its databases. Notion 3.0, released on 18 September 2025, added agents that Notion says can carry out multi-step work for “over 20 minutes”. Custom Agents, which run on schedules or triggers, became generally available on 4 May 2026 after a free beta; Reworked reports that users created more than 1 million agents during the beta, a figure that comes from Notion.

The independent evidence.

• TechRepublic scores Notion 4.08 and names it the best tool for knowledge-driven automation.
• Forbes Advisor includes Notion in its project management software ranking.
• Notion is rated 4.6 from 13,876 reviews on G2 and 4.7 from 2,838 reviews on Capterra.
• Notion was not among the 11 vendors in the Forrester Wave.

Pricing. Notion’s pricing page lists Free, Plus at $10 and Business at $20 per user a month, with Enterprise quote-only; the page says annual billing saves up to 20%. The Free and Plus plans include only a limited AI trial. Business includes Notion Agent, AI Meeting Notes and Enterprise Search, and Enterprise adds zero data retention with AI model providers. Custom Agents cost $10 per 1,000 credits on Business and Enterprise, and pause when credits run out. Our AI note-taking apps ranking covers Notion as a notes and knowledge tool.

Limitations. TechRepublic notes that Notion’s scheduled agents need Business or Enterprise and cost extra. Notion’s agents have had two published data-exfiltration flaws, in September 2025 and January 2026 (see security). Notion has fewer built-in project views, such as workload and resource management, than the dedicated tools above it.

Best for: product and startup teams that already run their wiki and specs in Notion. Not for: teams that need resource planning or portfolio reporting.

6. Jira with Rovo: best for software teams

Jira, with Atlassian’s Rovo AI, is the best AI project management tool for software development teams, because it is the standard issue tracker for engineering teams and Rovo AI credits are included in every paid plan.

What it does. Jira tracks issues, sprints, backlogs and releases for software teams. Rovo, which became generally available on 31 October 2024, adds AI search, chat and agents across Jira, Confluence and connected apps. Atlassian’s billing guide says Rovo was rolled into paid cloud plans at no extra cost from April 2025.

The independent evidence.

• Gartner named Atlassian a Leader in the 2025 Magic Quadrant for Collaborative Work Management, and Forrester evaluated it in its Q2 2025 Wave.
• Forbes Advisor scores Jira 4.0 in its project management software ranking.
• Jira is rated 4.3 from 8,001 reviews on G2 and 4.4 from 15,500 reviews on Capterra.

Pricing. Jira has a free plan for up to 10 users, and its Standard, Premium and Enterprise plans are priced per user. Atlassian’s Rovo usage limits page says Jira and Confluence Standard include 25 Rovo credits per user a month, Premium 70 and Enterprise 150, pooled across the organisation. A basic chat answer costs 10 credits, while search and summaries are free. The current rate table applies from 31 August 2026, and overage at $0.01 per credit ($10 per 1,000) is switched on by default and billed from 3 December 2026.

Limitations. Security firm PromptArmor disclosed on 5 August 2026 that instructions hidden in a file a user uploads could make Rovo send Jira and Confluence data to an attacker without an approval step, and reported that Atlassian had acknowledged the flaw but not fixed it at publication (see security). Admins should check the overage setting before December 2026.

Best for: software teams already on Atlassian. Not for: non-technical teams, which the tools above serve better.

7. Smartsheet: best for spreadsheet-style project portfolios

Smartsheet is the best AI project management tool for teams that plan in spreadsheets and report across portfolios, because it combines a familiar grid with Gantt, dashboards and portfolio reporting, and includes AI on every plan.

What it does. Smartsheet runs projects in spreadsheet-like sheets with Gantt charts, dashboards and portfolio rollups. Its AI features, listed on every plan, include Smart Assist, Smart Columns, an AI dashboard builder and formula generation.

The independent evidence.

• Gartner named Smartsheet a Leader in the 2025 Magic Quadrant for Collaborative Work Management, which Smartsheet says is its third consecutive year, and Forrester evaluated it in its Q2 2025 Wave.
• Forbes Advisor scores Smartsheet 4.0.
• Smartsheet is rated 4.4 from 22,768 reviews on G2, the largest review base of any tool on this page, and 4.5 from 3,565 reviews on Capterra.
• Neither Zapier nor TechRepublic includes Smartsheet in its review of AI project management tools.

Pricing. Smartsheet’s pricing page lists Pro at $9 per member a month billed yearly or $12 monthly, for 1 to 10 members, and Business at $19 billed yearly or $24 monthly; Enterprise and Advanced Work Management are quote-only. There is no free plan, only a free trial. Smartsheet does not state any AI usage caps on its pricing page.

Limitations. Smartsheet’s AI has less independent scrutiny than the tools ranked above it, so its rank rests on the platform’s analyst standing and ratings rather than on tests of the AI.

Best for: project offices and operations teams that think in rows and columns. Not for: teams that want a free plan.

8. Airtable: best for building your own AI tracker

Airtable is the best AI project management tool for teams that want to build a custom tracker on a database, because it is a Gartner Leader and its Omni AI builds and queries apps from plain-language requests.

What it does. Airtable is a database with app-building tools on top, and teams use it to build project trackers, content calendars and request systems. Its AI includes Omni, an assistant that builds apps and answers questions, and Field Agents, which fill in and update records.

The independent evidence.

• Gartner named Airtable a Leader in the 2025 Magic Quadrant for Collaborative Work Management, and Forrester evaluated it in its Q2 2025 Wave.
• Airtable is rated 4.6 from 3,300 reviews on G2 and 4.6 from 2,245 reviews on Capterra.
• Neither Zapier nor TechRepublic includes Airtable in its review of AI project management tools.

Pricing. Airtable’s pricing page lists Team at $20 and Business at $45 per seat a month billed annually, with Enterprise Scale quote-only, and a Free plan. Airtable’s AI billing article gives pooled monthly AI credits of 500 per editor on Free, 15,000 per billable collaborator on Team, 20,000 per paid user on Business and 25,000 on Enterprise Scale. Extra credits cost $20 per 10,000 a month. Building with Omni uses no credits, and each Omni question costs 10 credits.

Limitations. Airtable is a build-your-own tool: there is no ready-made project management system until you or a template creates one.

Best for: operations teams that need a tracker shaped to an unusual process. Not for: teams that want project management working on day one.

9. Motion: best for automatic scheduling in small teams

Motion is the best AI project management tool for individuals and small teams that want AI to schedule every task onto the calendar, because both AI-specific expert reviews include it for that job.

What it does. Motion takes a team’s tasks, deadlines and priorities and places them on each person’s calendar automatically, re-planning when work slips. Motion also sells AI Employees, agents for tasks such as research and writing, which a Motion announcement of 5 September 2025 said had been live for three months; the same release announced a $60 million funding round at a $550 million valuation.

The independent evidence.

• Zapier picks Motion as its calendar-native AI project management tool, and notes that its board and Gantt views are not as mature as other tools’.
• TechRepublic scores Motion 4.05 for auto-scheduling, and notes that it suits individuals or small teams and has no free plan.
• Motion is rated 4.1 from 157 reviews on G2 and 4.3 from 89 reviews on Capterra, a far smaller review base than the tools above.

Pricing. Motion’s pricing page lists Pro AI at $19 and Business AI at $29 per seat a month, with 7,500 and 15,000 AI credits per seat a month respectively; extra credits cost 25 cents per 100 on Pro AI and 19 cents per 100 on Business AI. The page offers 33% off for annual billing without stating annual prices. There is no free plan, only a free trial.

Limitations. Capterra reviewers report that the auto-scheduler can feel rigid, takes 10 to 25 seconds to reschedule and overfills days. Trustpilot reviews repeatedly complain about charges after trials and cancellations, and about difficulty getting refunds.

Best for: founders, freelancers and teams of a few people who live in their calendars. Not for: larger teams that need portfolio views.

Other tools worth knowing (not ranked)

These tools are real products that anyone can buy today, but none has enough independent assessment as an AI project management tool to rank. Descriptions and prices come from each vendor’s own pages.

AI pricing compared

This table covers only how project management tools price their AI. For how automation platforms such as Zapier, Make and n8n meter workflow runs and AI steps, see our AI automation tools ranking.

Credits are not comparable across vendors: a monday.com credit, an Airtable credit and a Rovo credit each buy different amounts of AI work, and each vendor sets its own rates per action.

AI task managers: when you need a scheduler, not a project tool

An AI task manager is a tool that prioritises one person’s tasks and places them on the calendar automatically, rather than a tool where a team assigns and tracks work. The products most often described this way are Motion, Reclaim.ai, Akiflow and Morgen.

The difference decides which page you need:

Motion is the one product that does both jobs, which is why it is ranked here for small teams. Reclaim.ai has been owned by Dropbox since August 2024. For a single person’s calendar and inbox, an AI personal assistant is the better fit than any tool on this page.

AI workflow builders inside project tools

“AI workflow builder” means two different things, and the difference matters when you buy:

1. A builder inside a project tool lets you add AI steps or agents to work that lives in that tool, such as triaging incoming requests, drafting status updates or routing tasks. Examples are Asana AI Studio, the AI workflow builder on monday.com’s Pro plan, Notion Custom Agents and Wrike’s Agent Builder.
2. A standalone automation platform connects many apps and runs a workflow across them, with AI as one step. Zapier, Make, n8n and Gumloop are ranked on our AI automation tools page.

Choose the first when the work starts and ends inside your project tool. Choose the second when the workflow crosses systems, such as a form submission that creates a CRM record, a project and a Slack message.

What the research says about AI in project management

The best-known prediction dates from 2019. In a 20 March 2019 press release, Gartner predicted that 80% of the work of the project management discipline would be eliminated by 2030 as AI took over data collection, tracking and reporting. That is a forecast, not a measurement.

Heavy AI users report much larger gains than light users. The Project Management Institute’s First Movers’ Advantage report, published on 9 July 2024, surveyed 500 project professionals who use generative AI. Among heavy users, 85% reported improvements in scheduling and 91% in quality management, compared with 46% and 40% among light users. PMI’s April 2025 follow-up, a survey of 2,000 professionals in 12 countries, found that 27% said AI already shapes more than half of their work. Both are self-reported surveys, not measured outcomes.

AI is now a reason teams buy project software. A Capterra survey of 2,545 project management professionals, published in September 2025, found that 55% said adding AI prompted their most recent project management software purchase, and 41% named AI adoption problems as their top software challenge. Capterra is owned by Gartner and is a software-review marketplace that earns from vendors.

Measured AI accuracy on estimation is moderate. A March 2026 study from the Rochester Institute of Technology tested four large language models on story-point estimation across 16 software projects. With no examples, the best models reached a rank correlation of about 0.41 with the real estimates, ahead of a supervised baseline at 0.31; five examples raised one model from 0.40 to 0.46. Those are moderate correlations, which means AI estimates are a starting point for a team’s judgement, not a replacement for it.

Vendor research needs labelling. Atlassian’s 2025 State of Teams report, a survey of 12,000 knowledge workers, says 71% of teams are not making full use of AI to manage and find information. Atlassian sells AI for exactly that job, so the figure is a vendor’s claim.

Security: what has gone wrong with AI in work-management tools

AI agents in project tools can read a workspace and take actions in it, which makes them a target. Five incidents show the pattern:

Before switching on agents, check three settings: whether agents can browse the web, whether they can act without approval, and which data the vendor uses to train its AI.

Best AI project management tool for each team

Best overall: monday.com

monday.com is the best choice for most teams, because it is a Leader in both 2025 Gartner work-management Magic Quadrants, is TechRepublic’s top AI pick, and has a G2 rating of 4.7 from 17,267 reviews.

Best for governed AI agents: Asana

Asana is the best choice for teams that want agents inside approved workflows, because it is a Leader in both the Gartner Magic Quadrant and the Forrester Wave, and TechRepublic names it the best for admin-controlled AI.

Best all-in-one workspace: ClickUp

ClickUp is the best choice for teams replacing several tools with one, because Forbes Advisor ranks it first among project management tools and Zapier picks it for questions across a workspace.

Best for risk prediction: Wrike

Wrike is the best choice for project offices that need early warning on deadlines, because Zapier and TechRepublic both single out its risk prediction.

Best for docs-led teams: Notion

Notion is the best choice for teams whose plans and specs already live in a wiki, because its AI works across documents and project databases together.

Best for software teams: Jira with Rovo

Jira is the best choice for engineering teams, because Rovo credits come with every paid plan and Jira is where most software work is already tracked. For AI that writes the code itself, see our AI for coding ranking.

Best for spreadsheet-style portfolios: Smartsheet

Smartsheet is the best choice for teams that plan in grids, because it is a three-time Gartner Leader with the largest G2 review base on this page.

Best free option: ClickUp

ClickUp is the best free starting point, because its Free Forever plan includes 500 AI credits per workspace as a trial, while monday.com’s and Asana’s free plans include no AI.

Best for a Microsoft 365 organisation: Microsoft Planner (not ranked)

Microsoft Planner is included in Microsoft 365, and its Planner agent works for anyone with a Microsoft 365 Copilot licence at $30 per user a month. It is not ranked because none of the expert reviews above tests the agent. See Microsoft for the company’s wider AI line-up.

How to choose

1. Start from where the work already lives. A software team on Jira, a docs team on Notion or a company on Microsoft 365 gets AI with the least disruption by staying put.
2. Price the AI, not the seat. Multiply the seat price by your team size, then estimate monthly AI use against the plan’s credit or request allowance, using the vendor’s own per-action rates.
3. Check which plan unlocks the AI you need. monday.com’s AI workflow builder is on Pro only, Notion’s full AI starts on Business, and Wrike’s agents start on Business.
4. Test on a real project for two weeks. Run status summaries, risk flags and task generation on live work, and check them against what the team knows.
5. Lock down agents before you switch them on. Decide whether agents can browse the web, act without approval and see every project, and check the overage setting, such as Atlassian’s, which bills automatically from December 2026.
6. Plan for an exit. Confirm you can export projects, tasks and comments, because AI pricing in this category changed at several vendors in 2026.

Frequently asked questions

What is the best AI project management tool?

The best AI project management tool for most teams is monday.com, because it is a Leader in both of Gartner’s 2025 work-management Magic Quadrants, is TechRepublic’s top-ranked AI project management tool and has a G2 rating of 4.7 from 17,267 reviews. Asana is the better choice for governed AI agents, ClickUp for an all-in-one workspace, Wrike for risk prediction and Jira with Rovo for software teams.

Is there a free AI project management tool?

ClickUp’s Free Forever plan includes 500 AI credits per workspace as a trial, Airtable’s Free plan includes 500 AI credits per editor a month, and Linear’s free plan includes Linear Agent. monday.com’s and Asana’s free plans include no AI, Notion’s free plan includes only a limited AI trial, and Smartsheet and Motion have no free plan.

Which AI project management tool is best for small teams?

monday.com suits small teams of three or more, from $9 per seat a month billed annually with 1,000 AI credits a month. For teams of one or two people who want AI to schedule their tasks onto the calendar, Motion is the better fit, from $19 per seat a month, though it has no free plan and a smaller review base.

Is Asana or monday.com better for AI?

monday.com is the better choice for most teams, because it has a higher G2 rating (4.7 from 17,267 reviews against Asana’s 4.4 from 14,030), includes AI credits from its $9 Basic plan and topped TechRepublic’s AI ranking. Asana is the better choice for teams that want agents with admin controls, because it is also a Forrester Wave Leader and TechRepublic names it the best tool for admin-controlled AI.

Is ClickUp Brain worth it?

ClickUp Brain is worth it for teams that keep all their work in ClickUp, because Zapier picks it for answering questions about projects and Forbes Advisor ranks ClickUp first among project management tools. TechRepublic notes that Brain only sees what is inside ClickUp, and Forbes Advisor notes it is a paid add-on, at $9 per user a month on ClickUp’s older plans; ClickUp’s newer plans include AI credits instead.

Does Jira have AI?

Yes. Jira includes Atlassian Rovo, which adds AI search, chat and agents, on every paid Jira cloud plan, with 25 Rovo credits per user a month on Standard, 70 on Premium and 150 on Enterprise. Overage at $0.01 per credit is switched on by default and is billed from 3 December 2026.

What is an AI task manager?

An AI task manager is a tool that prioritises one person’s tasks and schedules them onto the calendar automatically, such as Motion, Reclaim.ai, Akiflow or Morgen. An AI project management tool organises a team’s work, owners and timelines; Motion is the main product that does both.

What is an AI workflow builder?

An AI workflow builder is a no-code tool for adding AI steps or agents to a repeatable process. Inside project tools, examples are Asana AI Studio, monday.com’s AI workflow builder on its Pro plan, Notion Custom Agents and Wrike’s Agent Builder; for workflows that cross many apps, automation platforms such as Zapier, Make and n8n do the job.

Can AI replace project managers?

No published evidence shows AI replacing project managers. Gartner predicted in 2019 that AI would eliminate 80% of project management work by 2030, but that is a forecast, and a March 2026 study found that the best language models estimated software story points with only moderate accuracy (a rank correlation of about 0.41). AI tools today take over data collection, summaries and status reporting while people keep the decisions.

How much does AI cost in project management software?

AI costs between nothing extra and about $28 per user a month on top of the seat price, depending on the tool. monday.com, Smartsheet, Airtable and Jira include AI allowances in their plans, ClickUp sells Brain AI at $9 and Everything AI at $28 per user a month, Notion charges $10 per 1,000 credits for Custom Agents, and Microsoft’s Planner agent needs a $30 Microsoft 365 Copilot licence.

Are AI agents in project management tools safe?

AI agents in project tools have had real security flaws. Asana’s MCP server exposed data from about 1,000 customers to other organisations in 2025, Notion’s agents had two data-exfiltration flaws that were fixed, and PromptArmor reported in August 2026 that instructions hidden in an uploaded file could make Atlassian Rovo leak Jira and Confluence data, a flaw it said Atlassian had not fixed at publication. Restrict agent web access and require human approval for actions before switching agents on.

Which project management tools are Gartner Leaders?

The 2025 Gartner Magic Quadrant for Collaborative Work Management, published on 28 October 2025, named Airtable, Asana, Atlassian, ClickUp, monday.com, Smartsheet and Wrike as Leaders, according to a published summary of the report. monday.com says it is also a Leader in the separate 2025 Magic Quadrant for Adaptive Project Management and Reporting.

What is the difference between AI project management and AI automation tools?

AI project management tools such as monday.com and Asana organise people’s work: projects, tasks, owners and deadlines. AI automation tools such as Zapier, Make and n8n run fixed workflows that move data between apps. Our AI automation tools ranking covers the second group.